From paper registers to 96% fee collection across eight schools
Illustrative case study · Client details and outcomes await verification. A school trust unified administration, fees and parent communication — and found the money that paper systems were losing.
What changed
The starting point
Each of the trust's eight schools ran its own paper administration. Receipt books went missing, arrears were discovered at year-end, and consolidated reporting for the board took the finance team three weeks each term.
Parents received two reports a year and little else. Teachers spent evenings transcribing registers and mark schedules instead of preparing lessons.
What we built
HLM School was rolled out school by school: student records, digital registers, continuous assessment, and fee billing with mobile-money payment and automatic receipting.
The trust's head office received consolidated dashboards — enrolment, collections, arrears, academic performance — while parents began receiving attendance alerts, fee reminders and results by SMS and app.
How the rollout ran
Phased, transparent, and designed to earn trust at every gate.
Term 1: Two pilot schools
Records digitised, fees module live, staff trained; lessons folded into the rollout playbook.
Term 2: Four more schools
Rollout accelerated with train-the-trainer model; parent SMS channels activated.
Term 3: Final schools + analytics
Full trust dashboard live; academic early-warning flags enabled for heads of school.
Ongoing: Continuous support
Termly reviews, new report formats, and board-pack automation.
Illustrative quotation · not a verified testimonial
“The board finally sees every school clearly, every term. And the fee collection improvement alone paid for the system several times over.”Trust Administrator
More case studies
How AI cut unplanned downtime 22% at a major mine
Two years of ignored sensor data became a three-week early-warning system for equipment failure — and a new way of running maintenance.
Read Savanna Lodges Group*Five lodges, one system: a hospitality group's digital leap
A safari group replaced five paper booking books with one platform — and an AI concierge that sells rooms while managers sleep.
Read Mosi Microfinance*Loan decisions in minutes: AI credit scoring done responsibly
Explainable machine learning let a lender grow its book five-fold while cutting bad loans — with the regulator satisfied at every step.
ReadFacing a similar challenge?
Tell us where it hurts — we'll tell you honestly what's possible.